April 2008 Minutes >

Taberna Master Homeowners Association Meeting Minutes:  April 22, 2008

 

Bob Costanzo                                President

Gene Peele                                    Vice President  

Suzanne Forsythe                            Treasurer

Alva Windham                                 Secretary 

Representatives:

              Jim Krise

              Martha Daniels

              Steve Harman

 

Board members present:   Bob Costanzo, Gene Peele, Suzanne Forsythe, Jim Krise, Steve Harman Martha Daniels, and Alva Windham.

 

Meeting was called to order at 5:30PM by Bob Costanzo.

 

MINUTES:  After review of the March minutes, Suzanne Forsythe made a motion to approve them as presented.  Gene Peele seconded the motion.  Unanimously approved and accepted.

 

TREASURER’S REPORT:

Total cash available as of 4/14/08 in the operating checking accounts for Master and Sub-Assns. totaled $190,721.   Total accounts receivable outstanding at 03/31/08 was $11,177. 

 

As of April 1st, the second quarter invoicing had been mailed out to One Taberna Way and Abbington.  Invoices for front lot mowing services have been sent out.

 

Liens and late fees:  Invoices for late fees on open accounts as of 3/31/08 has been mailed to 35 properties.  Six liens totaling $1,570 remain unpaid.

 

OLD BUSINESS:

WEBSITE MARKETING:  Gene Peele distributed a proposal to form a marketing committee of at least four property owners.  Purpose will be to determine the cost/benefits to formally market the Taberna Community.   (See the attached Marketing Committee document.)

 

Some ideas to consider:

              a)  Enhancements to our website to project more of the community and activities.
              b)  Meet with real-estate agencies for ideas on promoting our community.
             c)  If cost feasible, design a brochure of the Taberna Community for distribution.
             d)  Promote our values as a community:  one of the best places to live.

Gene Peele made a motion “to form an exploratory committee to come up with a plan to determine the feasibility of marketing our community”.  Unanimously approved and accepted.

 

Suzanne suggested that the exploratory committee be responsible for researching the above and to make a presentation to the Board of their findings and ideas and costs for the Board’s consideration so that monies can be allocated in the 2009 budget.

 

During the first week of May, Gene will contact the property owners suggested as potential members of this committee to see if they will agree to serve.

                                                                                                                Continued on page 2

 

THOA BOD Meeting of 4/22/08                                                                                  page 2 of 2

 

BEAUTIFICATION PROJECT:  New plants and shrubs have been planted on the corner of Emmen Road and Sursee Court.  The old “Welcome to Taberna” at Geneva Rd and Taberna Way has been removed and new plants have been installed.

 

COMMUNITY PICNIC:  The President has contacted Ren Klawson to discuss the Tribune’s support for the Community Picnic.  He will also include mention of the picnic in his “President’s Remarks” in the April Tribune and ask for volunteers to help coordinate the event.

 

Update on EMMEN’s RD TRESPASSING:   Residents from Sellhorne are still crossing into Taberna.  More signs will be posted stating “Taberna is Private Property.”

 

VIOLATIONS:

Jim Krise presented the current Violations List:  (This will be attached to the filing copy of the minutes.)  Violations discussed were: 
              Playground equipment on Montreau Lane that is located approximate five feet outside the permitted envelope.  Dick Turner was contacted to ensure that no dispensation had been give.  There was no permission given.  Jim will follow-up on this situation.
              Trailer on Nydegg:  Jim has written the property owner three letters concerning this.  One more letter will be sent.  If not resolved, a letter from the HOA will be forwarded for the resident to appear before the Adjudicatory Panel.
             Left-over materials on Teufen Rd.:  Building materials were left in a vacant lot next door to a completed construction site.  The compliance deposit was believed to have been already returned per the ACC’s instructions.  The violation will be investigated, and Suzanne will ascertain the status of the compliance deposit.  (Subsequent to this Board meeting, it was found that the deposit had been returned to the builder.  However, it should have gone to the property owner directly so the check was returned for replacement.  Suzanne spoke with the property owner to have the offending materials removed before re-writing the check.  The violation was cleared and the replacement check mailed.)

 

NEW BUSINESS:

Website:  Alva recommended that a new ‘tab’ be put onto the Website titled “General Information”.  Information for this tab will be forwarded to the Webmaster for publication.  All approved.

 

City signs for Soft Shoulders:  These sign posts will be repainted.

 

Audit of the Financial Records:   Taberna has been in existence for over 10 years and the financial records have never been audited.   The President suggested that an audit be made at this time to be able to assure Taberna’s property owners and other interested parties that our records are in order.  Discussion ensued that perhaps a resident of Taberna could be asked to volunteer for this task, or that a professional auditor could be hired.  After much discussion, Alva made the motion to have the records audited from 2007 thru the first quarter of 2008.  Unanimously approved and accepted

 

The next regularly scheduled meeting of the THOA BOD will be held on May 20 at 5:30PM.

Meeting was adjourned at 7:10PM

 

Respectfully submitted by:

  

Alva R. Windham, Secretary