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December Minutes 2009>
Minutes of Board of Directors Meeting Taberna Homeowners’ Association December 9, 2009 Board Members Attending: Also Attending: The Meeting was called to order by Gene Peele at 5:27pm, there being a quorum present. Minutes: Rick Layton made a motion to approve the Minutes of the November 11, 2009 Meeting, which was seconded by Willis Vincent. The Minutes were unanimously approved and accepted. Treasurer's Report: The Treasurer gave the following report: Cash and Accounts Receivable: The total cash in the operating checking accounts as of December 9, is $79,060. The total Accounts Receivable as of December 4 is $8,906. Reserve Deposits: The Treasurer made the budgeted 2009 reserve deposit for Abbington Woods in the amount of $3,100. Late Fees: Twelve letters were sent out for late fees and 14 reminder letters were sent out for delinquent payments for bushhogging fees. Court Cases: The Treasurer provided an update on the status of collecting upon the judgments won in Court against delinquent homeowners, and provided recommendations for pursuing collection in 2010 by the new Board. George McNulty made a Motion to accept the Treasurer's report, which was seconded by Willis Vincent. The Motion was unanimously passed. Open Items: Web Site: Gene Peele reported on erroneous information posted on the web site as "Covenants Section II." Upon investigation it was determined that this document was never signed or recorded in the land records and, therefore, have never been in effect. Suzanne Forsythe made a Motion to have the "Covenants Section II" immediately removed from the web, which was seconded by Willis Vincent. The Motion was unanimously passed. Gene pointed out the need to review Association records to identify and verify all the rules and policies passed by previous Boards so that they can be posted on the web site. Linda Pickens, Willis Vincent and John Serumgard will work on this project. Beautification: The landscaping improvements in front of the wrought iron fence at the front entrance (on the right leaving Taberna) and to the wrought iron fence near 611 Taberna Circle have been completed. The Building & Grounds Committee submitted a proposal for additional improvements at the front entrance of Taberna to screen the townhouses. The proposal was tabled until 2010. In response to suggestions received in the Survey, B&G will be placing three benches around the loop. B&G will be asked to look into adding benches in the Todd Denson Park. The cost of the benches will be paid out of the B&G maintenance fund. Canoe Dock Park: We are still waiting for Building & Grounds Committee to remove the graffiti on the gazebo at the Canoe Dock Park. Gene Peele suggested to B&G that they use outside contractors to remove the graffiti if the Committee members are unable to complete the task. "Welcome Home" Signs: In November, a resident complained about a "Welcome Home" sign. In response to the complaint, the resident posting the sign received a violation letter for violating the Covenant regarding signs. In light of the many military families living in Taberna, the Board subsequently decided to issue a new Rule allowing "Welcome Home: signs. Beth Spano, Harry Blot and Greg Killian spoke in favor of the signs. Greg Killian noted that the 2005 Board had decided to allow Welcome Home signs, but failed to document the decision in its records. The HOA attorney confirmed that the Covenants allow the Board to issue a new Rule regarding such signs. After discussion, Steve Harman made a Motion to allow one Welcome Home sign, professionally made, to be posted on common property near the flag pole for no more than 7 days, which was seconded by George McNulty. The Motion was unanimously passed. Linda Pickens will draft the new Rule, which will be mailed to all residents of Taberna with the 2010 dues invoice. (See attached Addendum.) Annual Meeting: To date, the Board received 207 signed Proxies from residents, which exceeds the required number to meet the quorum of 25% of homeowners to conduct the Annual Meeting. Gene Peele reported that he has not received any questions from residents to be addressed at the Annual Meeting. Piedmont Natural Gas: Piedmont Natural Gas has measured all the streets to calculate the amount of piping required to bring natural gas to Taberna and to determine the cost. Piedmont will poll residents in January to determine the amount of interest in having natural gas by residents to justify the cost. Piedmont will only install natural gas pipes in those areas where there is sufficient interest to justify the cost. Piedmont indicated that if there was enough interest by residents in Taberna to justify the cost, Piedmont would pay to run the lines from the street to the house. It was noted that there is minimal digging required to run the pipes as Piedmont uses indirect drilling. Covenant Violations: Willis Vincent stated that he will prepare a year-end report on 2009 Covenant violations. Willis stated that the written procedures for handling Covenant violations will help assure residents that violations are handled uniformly. Two violation letters were sent out this month regarding trash receptacles. Survey Results: Linda Pickens reported the results of the Survey. The computation of the Survey results was broken down into two categories: one relating to the HOA and the other relating to Todd Denson Park. In general, the residents indicated they are satisfied with the overall appearance of Taberna and with the HOA. The areas of most concern to residents are Covenant violations and lack of volunteers. With respect to the proposed improvements for Todd Denson Park, the majority of those responding wanted a fenced area, a bocce ball court and a horseshoe pit. The 2010 Board will determine what improvements are made to the Park.
There being no further business before the Board, a Motion was made by Suzanne Forsythe to adjourn, which was seconded by George McNulty. The Motion passed and the meeting was adjourned at 7:15 pm. The next meeting of the Board of Directors will be determined by the 2010 Board.
Approved by the Board of Directors:
/s/ 02/03/10 ADDENDUM TO Following the meeting of the Board of Directors on December 9th, the Board of Directors approved the following Rule with respect to "Welcome Home" signs/banners: Taberna supports our troops and thanks them for their sacrifice. Therefore, the Board, pursuant to its rulemaking authority under Section 15 of the Protective Covenants, hereby authorizes a Lot Owner to temporarily display one (1) professionally made sign/banner on designated common property owned by the Association to welcome home a specific military family member who resides in Taberna and who is returning home from a deployment. Such sign/banner shall not exceed 16 square feet, shall be self supporting, and shall be removed within seven (7) days of posting. The Board of Directors has designated the grass area across from the flag pole on the right upon entering Taberna as the designated site for placing a Welcome Home sign/banner. A sign/banner as described above may also be displayed on an Owner's lot for a period not to exceed seven (7) days.
This Rule, effective January 1, 2010, was mailed to all homeowners together with the Invoice for 2010 Dues. |
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