November Minutes 2009 >

Minutes of Board of Directors Meeting

Taberna Homeowners’ Association

November 12, 2009

 

 

Board Members Attending:

Gene Peele                     President

George McNulty              Vice President

Linda Pickens                 Secretary

Suzanne Forsythe          Treasurer

Willis Vincent                  Member at Large

Rick Layton                     Member at Large

Steve Harman                 Member at Large

 

 

Also Attending:

Jim Dugan, Russ Packard and Bryan Scoggins.

 

 

The Meeting was called to order by Gene Peele at 5:27pm, there being a quorum present.

 

 

Minutes:

 

Suzanne Forsythe made a motion to approve the Minutes of the October 14, 2009 Meeting, which was seconded by Rick Layton.  The Minutes were unanimously approved and accepted.

 

 

Treasurer's Report:

 

The Treasurer gave the following report:

 

              Cash and Accounts Receivable:  The total cash in the operating checking accounts as of November 10, is $92,864.  The total Accounts Receivable as of November 6 is $12,028.

 

              Reserve Deposits:  Since the cash was available, the Treasurer went ahead and made the final quarterly reserve deposits as follows:  $1,580 for One Taberna Way; $4,320 for Taberna Landings; and $828 for Boylen Creek.  The reserve account for Taberna Landings is being maintained in a money market account per their request.

 

              Court Cases.  The HOA began the collection process under the judgment won in Court against a delinquent homeowner.  As a result, the homeowner proposed a payment plan, which was accepted.  The payment plan will pay in full all delinquent dues, late fees and attorney costs.  The HOA filed three additional court cases against delinquent homeowners.  The HOA won judgments against two of the homeowners.  The third homeowner proposed a payment plan which was accepted, and the court case was dismissed.  The HOA will begin collection procedures against the two homeowners having judgments against them.

 

George McNulty made a Motion to accept the Treasurer's report, which was seconded by Rick Layton.  The Motion was unanimously passed.

 

 

Finance Committee:

 

As a follow-up to last month's meeting, Gene Peele discussed adding Bob Costanzo to the Finance Committee.  (The Board delayed approving Bob Costanzo until the November meeting in order to give Bob Moore, Chairman of the Finance Committee, an opportunity to speak with him.)  Gene informed the Board that Bob Moore responded that the Finance Committee had sufficient members, but would keep Bob in mind when a new opening became available.  Gene stated that Bob Costanzo would be a good addition to the Committee given his previous service on the Committee and as Board President.  On a Motion made by Linda Pickens, which was seconded by Rick Layton, the Board approved by a vote of 6-1 to add Bob Costanzo as a member of the Finance Committee.  Suzanne Forsythe objected to the appointment.

 

 

Open Items:

 

              Web Site:  Gene Peele reported that he and Alva Windham have taken pictures of Taberna for use on the web site and have put together a "blueprint" to update the web site.

 

              Fireproof File Cabinets:  The 3 used fireproof cabinets have been purchased and installed in the HOA office.

 

              Beautification:  The Board authorized the Building & Grounds Committee to begin landscaping improvements in front of the wrought iron fence at the front entrance (on the right leaving Taberna) and to the wrought iron fence near 611 Taberna Circle.  Gene met with the B&G Committee and let them know that proposals for landscaping improvements in 2010 must be more fully planned and outlined so that the Board has an understanding of the scope and cost of the landscaping proposals.

 

              Canoe Dock Park:  The pruning and weeding of the Canoe Dock Park has been done by Kut-Rite.  The graffiti on the pavilion will be painted over.

 

 

Abbingdon Woods Fence:

 

Based on a concern raised by a resident of Abbingdon Woods, the Board discussed the placement and condition of his privacy fence.  A Representative of Abbingdon Woods examined the fence and reported that, while there are two boards that are slightly warped, the fence is in good condition overall.  The Board felt that it was possible that shrubbery could offset the placement of the privacy fence.  It was decided to suggest planting shrubbery to the resident and that, if moving the fence is preferred, the resident should work with the ACC and the Sub-Association representatives.

 

 

Golf Club Proposal:

 

The Board received a proposal from the owner of the Taberna Golf Club asking that the HOA assess a fee to all residents of Taberna to pay for mowing certain areas of the golf course.  The matter was referred to the HOA attorney.  The HOA attorney confirmed that the HOA has no authority under its Bylaws and Covenants to assess residents to maintain private property.  A letter relating this position will be sent to the owner.

 

 

Playground Equipment:

 

The Board discussed the placement of playground equipment on a lot.  Because of the peculiarities of the lot, the playground equipment was set up outside the fence line.  The Board granted a variance under the following conditions:   the playground equipment may be left on the lot for a period not to exceed six years, plantings to screen the equipment must be installed to minimize visibility of the equipment from the street and adjoining property, the landscaping design to shield the equipment must be approved by the ACC, the actual landscaping must be completed within six months from the time the variance was granted, and the variance granted must be agreed to by surrounding neighbors.  

 

 

Procedures for Handling Covenant Violations:

 

Willis Vincent prepared written procedures for handling Covenant violations.  The written procedures will inform residents of the manner in which violations are handled and ensure that all violations are handled in a uniform manner.  The Board discussed the procedures and made a few modifications.  Steve Harman made a Motion to accept the written procedures as revised , which was seconded by George McNulty.  The Motion was unanimously passed.

 

Vincent reported on Covenants violations pertaining to trash receptacles, dead trees, a boat, and a welcome home sign.  After some discussion, it was noted that a welcome home sign is not permitted per our currently published rules.  Suzanne advised that a prior Board had discussed and approved the temporary display of a welcome home sign.

 

 

 

There being no further business before the Board, a Motion was made by Suzanne Forsythe to adjourn, which was seconded by George McNulty.  The Motion passed and the meeting was adjourned at 7:15 pm.  The next meeting of the Board of Directors will be held on December 9, 2009.

 

 

 

Approved by the Board of Directors:

 

 

 

                            /s/                                                                  12/09/09           

By:   Gene Peele, President                                               Date: