December 2008 Minutes >

Taberna Master Homeowners Association Meeting Minutes:  December 16, 2008

 

Bob Costanzo                                President

Gene Peele                                    Vice President 

Suzanne Forsythe                           Treasurer

Alva Windham                               Secretary 

Representatives:

              Jim Krise

              Martha Daniels

              Steve Harman

 

Board members present:   Bob Costanzo, Suzanne Forsythe, Steve Harman, Jim Krise,                                         Martha Daniels

 

Board members absent:    Gene Peele and Alva Windham

 

Guests Present:  Linda Pickens, Rick Layton, Willis Vincent (2009 BOD’s elects)

 

Meeting called to order at 5:30PM by Bob Constanzo.   Quorum present.   Suzanne Forsythe will take the minutes.

 

MINUTES of Nov. 18:  Bob Costanzo requested that a correction be made in the spelling of his name within body of the minutes.  Correction noted.  Martha Daniels made the motion to accept the minutes of November 18, 2008, as corrected.  Suzanne Forsythe seconded the motion.  Unanimously approved.

 

OLD BUSINESS:

TABERNA TOWNES:  The agreements have been signed that will permit Taberna Townes into the Taberna HOA and be held subject to the Taberna Covenants, By-laws and other Taberna regulations.  The agreement recognizes that as each Phase of the Townes is completed, the Taberna HOA will take over control of that area.  Until then the Taberna HOA has no exposure for any issues that may be related to the Townes project including wetlands, street lights, roadways, etc.  The Taberna HOA has declined to be part of the court suit among the Townes’ developer/builder, Weyhaeuser, and the Railroad regarding the railroad’s claim of easement and the placement of the road into the Townes.  The President suggested that a review of past agreements and discussions be made to address the question of when and how dues are to be assessed.

 

SILT FENCE on Friburg:  This remains an open item.  Bob had sent letters to the owners of the empty lots on both sides of the effected homeowner.  One of the lot owners has responded by visiting the property. The silt fence that had been erected earlier was missing and thought to have been removed when his lot had been bush-hogged.  The other lot owner, where most of the problem has occurred, has not responded.   Various members of the Board have taken it upon themselves to visit this area after the recent rains to see what run-off problems are appearing.  They did not see further evidence of debris and mud in the street at that time.

 

COVENANT VIOLATION:  Suzanne asked for the Board’s final decision in regard to the covenant violation fine that was appealed by lot owner.  Response:  As the property owner had requested to address the Board in November, but did not appear; and that the Board had, at that time discussed the situation and had reviewed correspondence received from our attorney regarding same, the Board’s decision is that the fine will remain in force.  Motion was made by Jim Krise to have retroactive late fees assessed.  Motion seconded by Martha Daniels.  Motion passed.

                                                                                                                              Continued on page 2 

 

MINUTES of HOA Board meeting of December 16, 2008                         Page 2 of 2

 

NEW BUSINESS:

ONE TABERNA WAY:  The President had been contacted by representatives of the OTW sub-assn. committee about the request of a resident of OTW to enclose the screened porch on the back of their unit with glass in order to be able to utilize this area as a year-round amenity.  The screens would be left in place, and the glass would be installed on the inside of the porch area.   The OTW representatives are not in favor of this construction.  The ACC had suggested to them that this be brought before the Board for an opinion.  Discussion by the Board members resulted in the belief that the Covenants and By-Laws for OTW be reviewed to determine if there is a Covenant issue.  This issue was then tabled to be addressed by the 2009 Board.

 

TREASURER’S REPORT: 

Cash & Accounts Receivable:  As of Dec. 16 total cash available in the Master and Sub-Assn. checking accounts was $47,795.  Total open accounts receivable as of Dec. 8 totaled $6.579.

                                                                                                                                      

Late fees and Liens:  Ten invoices for late fees were mailed out on Dec. 10.  One lien was released in December as payment had been received.  There are now eight liens outstanding totaling $2,325.

 

Reserve Deposits:  All 2008 Reserve deposits, including Abbington Woods, have been made.

 

Motion to accept the Treasurer’s report made by Steve Harman, seconded by Jim Krise.   Accepted.

 

MISCELLANEOUS and GOOD of the ORDER:

NEUCHATEL TREE DAMAGE update:

Bob updated the Board members of the status of the damage claim made by a resident on Neuchatel Rd. several months ago for repair costs from a fallen tree.  The HOA had presented the homeowner’s claim to our insurance carrier, Cincinnati Insurance Co.  The insurance company has sent several letters to the property owner requesting information for proof of claim, expense receipts, etc.   At this time they have received no response from the property owner.  The insurance company is sending the property owner a deadline for submission of this information or will automatically deny the claim for compensation.  The Board should expect final paperwork from the insurance company by March.  If the insurance company declines the claim, the property owner may choose to continue to pursue the HOA for reimbursement.  The HOA Board at that time will make decision as to what further action is to be taken.

 

 

Motion to adjourn was made by Jim Krise, seconded by Martha Daniels.  Unanimously approved.  Meeting adjourned at 6:15 PM.

The next regularly scheduled meeting of the THOA BOD will be held on Wednesday, January 21, 2009 at 5:30PM. 

 

Respectfully submitted by:

 

 

Suzanne L. Forsythe, acting-Secretary