January 2008

January 2008 Minutes >

Taberna Master Homeowners Association Meeting Minutes: January 15, 2008

Bob Costanzo President

Gene Peele Vice President (Absent)

Suzanne Forsythe Treasurer

Ava Windham Secretary

Representatives:

JimKrise

Martha Daniels

Steve Harman

Board members present: Bob Costanzo, Suzanne Forsythe, Jim Krise, Martha Daniels, Alva Windham, Steve Harman

Meeting was called to order at 5:30 PM by President Bob Constanzo.

Minutes to be taken by Alva Windham, Secretary.

The President distributed the annual “TO DO CHART” for review and usage for 2008. Items that have been closed/completed will be deleted and new items added as necessary.

Motion was made by Suzanne Forsythe to accept the minutes of December 11, 2007, THOA meeting as submitted. Motion seconded by Martha Daniels. Motion unanimously approved.

Minutes from the Taberna HOA General Membership meeting on December 17, 2007, will be presented at the February Board meeting.

The agenda was distributed.

TREASURER’s REPORT:

Total cash available as of 01/11/08 in the operating checking accounts for Master and Sub-Assns. totaled $88,022. Total accounts receivable outstanding at 01/11/08 was $124,574. All invoicing for the annual Master dues and periodic dues for the various Sub-Associations has been completed and mailed. Payments have begun to be received.

As reported in December, Reserve deposits per the 2007 budget were made by the end of 2007 with the exception of Abbington Woods. $1,800 of the budgeted $3,100 was deposited by year-end due to a shortage of funds. Monies are not yet available to complete this funding.

Late fees for seven accounts were mailed out on Jan. 9.

There are seven liens still outstanding.

Finance Committee membership: The Board accepted the resignations of Wayne Maruna and Gene Peele. Phil Buffa was accepted as a new member. The Committee has selected Bob Moore as Chairman and Dave Pickens as responsible for recording the Minutes of their meetings.

Motion was made by Alva Windham to accept the Treasurer’s report as presented. Motion seconded by Jim Krise. Motion unanimously approved

Page 2 of 3: Minutes of THOA meeting of 01/15/08

OLD BUSINESS:

Communication: Discussion was held regarding the importance of communicating with the community so that we are not perceived as a ‘closed HOA Board.’ Complaints over the past years have been that the Board continues to be perceived by some residents as not reaching out to the community for imput and not being informative nor up-to-date on topics of importance to the community. Several actions were suggested and agreed as viable. Dates of Board meetings will be published with notice that residents may attend if they so wish. Members of the Board or their Representatives should attend those County Commissioners and City Aldermen’s meetings when topics impacting Taberna are on the agenda. Reports would be given to the Board. The President will put an article in the March Tribune requesting residents who are interested in attending these governmental meetings to contact the Board. Unless approved in advance, anyone speaking at these meetings is not speaking on behalf of the THOA. Alva agreed to review the City’s website on a regular basis and contact City personnel to obtain agenda for upcoming meetings.

Highway 70 Modifications: Two meetings are scheduled by the Super 70 Committee: Jan. 17 in Havelock, and Jan. 31 in James City. Board member(s) will attend the 31st meeting.

Meetings with Committee Chairmen: An email message has been sent to all Committee Chairmen outlining dates and time of the HOA meetings as follows: “We welcome your attendance to the monthly board meetings to assist us with responding to any questions that may be asked by and concerning residents of Taberna.” These meetings would occur periodically during the year. It was suggested that semi-annually would be appropriate.

Jim Wilson, Chairman of B&G, is scheduled to attend our February meeting to discuss the status of the Beautification Project, primarily Emmens Road. Alva requested this be rescheduled until March as two Board members will be absent in February. Question was raised by Steve Harman as to what purpose these meetings would serve. Responses were that it helps us keep informed of what is happening within each Committee, and to be able to maintain a good working relationship in order to keep any potential problems to a minimum.

Traffic Light at Taberna Way and Rte 70: Several residents continue to complain about traffic backup at the front entrance and ask for the middle lane to allow a left-turn. The Board had brought this up to the City Aldermen and NC DOT in prior year. The response was that this causes a safety problem for both sides of the road, and would actually cause the delays to be longer. However, due to the expected additional traffic generated by the commercial development at the front entrance and Taberna Townes, the President will contact NCDOT and Steve Tyson (County Commissioner) to request a traffic study at this intersection.

Website Links: Alva will look into the possibility of obtaining other business links to our website and report to the Board in March. Suzanne suggested that this may be an area of involvement for the proposed Marketing Committee. Discussion of the Marketing Committee and its function of promoting Taberna has been delayed until the next meeting.

VIOLATIONS:

Jim Krise distributed the updated listing of covenant violations for the past two months. This list and comments will be kept with the file copy of the minutes, but not posted on the website due to privacy issues. Two violations were requested to be forwarded to the Adjudicatory Panel for action. The Board so approved.

Page 3 of 3, THOA Board meeting of 01/15/08:

NEW BUSINESS:

Miscellaneous: B&G: As of January 1, 2008, Bernadette McNulty has been approved to serve on the B&G Committee. Eddie Dean has been removed from the B&G Committee.

Abbington Woods needs two residents to serve on its Sub-Assn. committee. A notice is to be published in the Tribune requesting volunteers.

County Zoning: Steve Tyson, County Commissioner, held a public meeting in early January to discuss the implementation of zoning by the Craven County between James City and Havelock. Bob Constanzo, Steve Harman and Gene Peele attended this meeting.

Report: All concur that there will be some type of zoning eventually. No decisions were made at this meeting as it was the first of several planned and was more of an exploratory and informational meeting. The City’s one mile extraterritorial jurisdiction (ETJ) was mentioned. Currently the City has not exercised its rights to have city zoning jurisdiction one mile from the City’s boundaries. Bob opined to the Board that he would personally rather have City zoning surrounding Taberna than that of the County. He is willing, with Board’s approval, to contact the City Manager to request that the City consider extending the ETJ from the Airport to Evans Mills along Airport Road. He has already had discussion with the HOA President at Evans Mills and will contact the HOA President of Sellhorne. It was decided that before any endorsement by the Board requesting ETJ can be given, more information and understanding of the impact of such action to Taberna and residents and businesses along Airport Road need to be provided. A meeting with the City Manager to obtain such information is recommended.

Garage Sales in Taberna: Some residents continue to request garage sales within Taberna. This topic has been finalized by previous and current Boards reiterating that no garage sales are permitted within Taberna. The most recent request is that a large multi-family garage sale be held outside of Taberna. As long as the activity is not within the Taberna boundaries, including the front entrance, the Board is of the opinion that it does not warrant its involvement.

Meeting adjourned at 6:45PM

Next Meeting: February 15, 2007 @ 5:30PM at HOA offices

Submitted by Alva R. Windham

Secretary