May 2008 Minutes >

Taberna Master Homeowners Association Meeting Minutes:  May 20, 2008

 

Bob Costanzo                                 President

Gene Peele                                     Vice President 

Suzanne Forsythe                             Treasurer

Alva Windham                                 Secretary 

Representatives:

              Jim Krise

              Martha Daniels

              Steve Harman

 

Board members present:   Bob Costanzo, Gene Peele, Suzanne Forsythe, Steve Harman

Martha Daniels, and Alva Windham.

 

Bob Moore, Chairman of the Finance Committee; Special Guest attended the meeting. 

 

Meeting was called to order at 5:30PM by Bob Costanzo.

 

MINUTES:  After review of the April minutes, Suzanne Forsythe made a motion to approve them as presented.  Gene Peele seconded the motion.  Unanimously approved and accepted.

 

TREASURER’S REPORT:

Total cash available as of 5/20/08 in the operating checking accounts for Master and Sub-Assns. totaled $186,868.  Total accounts receivable outstanding at 5/19/08 was $11,700.

 

The largest delinquent account owing dues to Abbington and the Master has arranged for a payment plan, and we have received the first lump sum payment against this outstanding account.  It is expected that the balance will be paid no later than July 15th.  Future invoicing will be paid by the owners’ property management company, and we can expect that this account will be paid more promptly in the future.

 

Six liens continue to be outstanding for a total receivable of $1,570.  The Treasurer requested authorization to place an additional lien on a property at this time as her research found that the property owner is behind in his tax payments with the County and City.  It is her opinion that it is prudent that we place this additional lien now to cover the balance of this account.  Authorization was given.

 

The Finance Committee has met and reviewed the first quarter 2008 financial reports.  Projects for the recalculation of the Reserves and for research on increasing our potential earnings on our savings accounts have been assigned and are moving forward.

 

The Financial Reports for the period ending 3/31/08 had been distributed earlier to each of the Board members for their review prior to this meeting.  After discussion and responses to various questions about the first quarter’s activities, the reports were accepted by the Board.

 

Steve made the motion to accept the new insurance policy as presented by Suzanne.

Gene Peele seconded the motion.  Motion approved.

 

 OLD BUSINESS:

 

Taberna Marketing:  Gene Peele met with David Pickens.  Dave has agreed to meet with Gene and Mitch Lewis to assist him with developing the ideas for marketing our committee.  Gene will report the results of the meeting at the June HOA Meeting.

 

BEAUTIFICATION PROJECT:  Bob met with the Buildings and Grounds Committee, in charge of landscaping, for a drive thru of the Taberna Area.  It appears that the landscaping contractor is falling behind on weed control within the common areas.  This issue will be resolved with the landscaper.  This Committee was recognized for what they have accomplished this year with the Beautification Project. 

 

Other ideas presented as part of the 2008 plan:

Bob expressed an interest in placing a sign at the entrance way at Denson Park.

 

Bob had, prior to this meeting, approached the Director of Taberna Country Club, to see if a combined effort between the TCC and the HOA could be reached to plant trees and/or shrubs along Taberna Way on TCC property from OTW to the entrance to the TCC.  Board members major concern was whether the HOA could legally use HOA funds to upgrade someone else’s private property, in this case TCC property, even if it may improve the overall look of the roads cape.  No decision was made on this suggestion. 

 

Martha brought up the idea of trying to get something done about the soft shoulder areas on Taberna Way.  Bob will look into the idea of having the city install curbs.  An idea of painting lines along the outside of the roadway to identify the area was also brought up.

 

COMMUNITY PICNIC:  There has been no response from any community member to take on the responsibility to head up the picnic effort.  Another plea will go out in the June Tribune and a TabMail will be sent out requesting a volunteer.  If no response, the picnic will not be held this year.

 

Website:  The site is up to date.

Alva will look into updating the main page with new pictures.  Adding a new tab (Community General Information) will be discussed with the Web Master. 

 

Audit of the Financial Records:    Suzanne has spoken to Mona Sadler, our CPA, about locating a firm to auditing the financial books.  Mona estimated the audit would cost $10K to $15K for a completed audit.  This would include a two year audit which is not unusual for those HOA’s that have audits done.

 

Gene Peele made a motion to have the Finance Committee perform a cash review for 2007 and throughout 2008.  Alva Windham seconded the motion. Motion approved.

 

Suzanne recommended the Finance Committee do the investigation of the cost and a selection of an audit firm that would perform an audit on the financial records for year 2007-2008

 

Gene Peele made the motion to have an audit of the 2007 and 2008 financial books to be done after the 2008 books are completed in early 2009.  Alva Windham seconded the motion.  Motion approved.

The Chairman of the Finance Committee, Bob Moore, accepted the responsibility to evaluate the potential audit firms that could perform the audit in 2008.

 

 

VIOLATIONS:

Jim Krise absent from the meeting.  The handout was reviewed with no real concerns.

 

The next regularly scheduled meeting of the THOA BOD will be held on June 11 at 5:30PM.

Meeting was adjourned at 7:10PM

 

Respectfully submitted by:

 

Alva R. Windham, Secretary