Meeting Minutes > June 2007
Taberna Master Homeowners Association Meeting Minutes; June 12, 2007
Bob Costanzo, President
Bernadette McNulty, Vice President
Suzanne Forsythe, Treasurer
Alva Windham, Acting Secretary
Representatives:
Terry Smith
Jim Krise
Martha Daniels
Board members present: Bob Costanzo, Suzanne Forsythe, Jim Krise, Terry Smith, and Bernadette McNulty. Martha Daniels on vacation.
Meeting called to order at 5:30 PM by President Bob Costanzo
Motion: To accept the final minutes of May as they were submitted made by Suzanne, seconded by Bernadette. Minutes approved unanimously.
TREASURER'S REPORT:
Checking Account Cash at 5/31/07 was $184,162 combined for the Master and all of the Sub-Associations.
Accounts Receivable as of 6/4/07 totaled $6,747 combined for the Master and all of the Sub-Associations.
Liens: Of the four outstanding liens carried forward as of the previous meeting, one property owner has paid his debt in full. The lien attached to this property is in the process of being removed.
Late Fees: Twenty-two invoices for late fees on overdue balances were issued on 6/4/07.
Reserves: Authorization was requested to make the 2nd quarter reserve deposit for OTW of $1,440 and for a deposit of $5,500 into the Master Contingency Fund. A motion to do so was made by Bernadette McNulty and seconded by Terry Smith. Passed unanimously.
New Business:
Violations:
An above-ground pool located on a golf course lot was reported to be 5 feet tall and having no fencing around it.
Covenants state that only a non-permanent 2 foot tall kiddy-pool is permitted on a golf course lot. Fencing is not required by the City Code, but may be required by the owner's insurance company.
Several propane gas tanks and trash containers on golf course lots as well as other lots are not screened.
Violations (cont.)
Bernadette volunteered to write an article for the Taberna Tribune addressing the issue of the screening of both propane tanks and trash cans.
Suzanne suggested that this issue could be resolved in the future if the ACC would modify their building guidelines to include this type of screening in the building contracts. The Board President was of the opinion that all Taberna property owners would have to be notified via the mail of any proposed changes to those policies just as any Covenant/By-Law changes are done. These may be included in the regular notification package for the December Annual Homeowners' Meeting.
Maintenance and Mowing Contracts:
These contracts run on the calendar year and will be re-negotiated for year 2008 later in 2007 as part of the normal budget process. Bernadette suggested that the Board review all bids for these contracts. Suzanne stated that the B&G is required to obtain multiple bids if at all possible for all contracts. The Board is responsible for the acceptance of all contracts. The President must sign all contracts before they may be put into effect.
Taberna Way Road Markings:
A recommendation was made by Bernadette that we pursue the idea that there be two left hand turns, instead of only the current single one, at the red light onto Rt. 70. Also, now that the paving of Taberna Way and Circle are completed, the City should be contacted to paint the traffic stop lines at each stop sign. Bob volunteered to contact the City concerning each of these items.
Bernadette asked why a center white line cannot be painted down the middle of Taberna Way. Responses from the City for prior requests for this were that the City does not have a stripping/paving machine, and such a line is not required as it is in a residential area. Another idea was made for the painting of caution lines along the side of the road so cars would not run off the roadway at night.
Forum for Issues on WebSite:
Request had been made to the Board from a homeowner to have the Taberna HOA website open to residents to post issues of interest to them even if they did not pertain to the HOA.
The Board was unanimously of the opinion that the HOA website was not an appropriate place for this type of activity.
Privacy Issues:
The President and the Treasurer have been in contact with our attorney regarding direction on privacy matters pertaining to debtors and items that appear on the Website. The President will forward an email from the attorney to each member of the Board for discussion at the July meeting.
Old Business:
Bernadette inquired about the completion of Nyon Court issues:
Sod has been laid; however there appears to be a problem with the slope. B&G will have the slope grade re-surveyed to determine if an issue still exists.
Meeting With the Sub-Associations:
The meeting date with Abbington Woods will be discussed at the July HOA meeting as Martha, who was assigned to arrange this one, is absent.
Bernadette will contact Martha about this meeting and will take the lead for meetings with Boleyn Loop and One Taberna Way.
Separate meetings will be set up for all gatherings. Meetings will be very informal and discussion will include what can the HOA Board do to assist with any issues, responsibilities, maintenance issues, beatification project or any concerns these sub-organizations they may have.
An informal agenda will be set up for all to follow.
Bernadette will follow up for meeting dates and get back to the Board.
Contracts With 971:
All agreements with 971 Assoc. have been signed. They give Taberna perpetual rights to the landscaping areas, which includes the fences. Within the agreement was the limitations the Board requested for the type of businesses to exclude gas stations or convenience stores on the properties.
A document that Weyerhaeuser Co. had originally placed in our commercial files concerning how we deal with commercial property was found to be out-of-date. Dick Turner, Chairman of the ACC, and Bob Costanzo, HOA President met with the managing partners of 971 Assoc. to update this document. A new formal agreement describing how the ACC & HOA will deal with commercial lots has been re-drafted and completed. The agreements will be filed in our Corporate File in the HOA offices.
Beautification:
As part of the Beautification Project, it was reported that Ron McCausland of the B&G met with Jack Daft, the landscape architect, to discuss the types of plants, shrubs, grass/mulch would be best suited for the Emmen Road area. The second goal is the refurbishing of the front entrance.
Townes:
Conversations with our insurance agent concerning the feasibility of insuring the water retention ponds are in the discussion phase. Suzanne Forsythe is the contact person for the HOA Board.
Miscellaneous:
Next meeting will be held July 10th, 5:30 PM. Items of discussion will include: Community Picnic, Fire Dept Safety, request for nominations for the 2008 Board,
Priorities of the Beautification Project, and a Five-Year Plan.
Yearly Membership Meeting will be held December 11, 2007. Need to start planning the meeting in October 2007. Notice will go out in the Taberna Tribune’s October issue.
Respectfully submitted,
Alva R. Windham
Acting Secretary
