November Minutes 2008 >

Taberna Master Homeowners Association Meeting Minutes:  November 18, 2008

 

Bob Costanzo                                President

Gene Peele                                   Vice President 

Suzanne Forsythe                          Treasurer

Alva Windham                              Secretary 

Representatives:

              Jim Krise

              Martha Daniels

              Steve Harman

 

Board members present:   Gene Peele, Suzanne Forsythe, Steve Harman

Martha Daniels, and Alva Windham.

 

President Bob Constanzo absent.

 

Guest Present:  Linda Pickens, Taberna resident

 

Meeting called to order at 5:30PM by Vice President Gene Peele.  Quorum present.

 

MINUTES:  Suzanne Forsythe made a motion to approve the October minutes as posted.  Martha Daniels seconded the motion.  Unanimously approved and accepted.

 

TREASURER’S REPORT:

CASH and ACCOUNTS RECEIVABLE:  Total checking account cash at 11/18 was $68,233.95.  Total accounts receivable as of 11/18 was $8,699.50. 

 

RESERVES:  All of the various Reserve deposits, except for Abbington Woods, were made in mid-October instead of waiting until December.  This permitted us to invest the funds at higher interest rates than is expected to be available in December.  Abbington’s Reserve is expected to be made in December as funds become available.

 

LATE FEES & LIENS:  Nine late fee invoices were mailed out the first week of November.  Two liens were cleared this month after payment was received.  We now have nine outstanding liens totaling $2,620.

 

FINANCIAL REPORTS:  Financial reports for the 3rd quarter were distributed to Board members earlier in the month to give them time to review and determine their questions or comments.  No questions were raised about the reports.  Alva Windham made the motion to approve the Treasurer’s Report and the Third Quarter Financial Report.  Martha Daniels seconded.  Unanimously approved and accepted.

 

END of YEAR MOTION:   Suzanne made the motion to carry forward any unused cash at the end of year as required by accounting rules covering HOA’s.   “Motion to have any monies remaining at the end of the year in Taberna Master Homeowners Association accounts and the accounts of the Abbington Woods, Bolyen Creek, One Taberna Way,  and Taberna Landings sub-associations be used for forward operating expenses and deficits of these accounts.”

Motion seconded by Alva. Unanimously approved and accepted.

                                                                                                                              Continued on page 2

 

 

Minutes of THOA Board meeting of 11/18/08                                                        page 2 of 2

 

OLD BUSINESS:

 

ADJUDICATORY DECISION:   Mr. Vendetti, who was scheduled to appear before the HOA Board to appeal his covenant violation fine did not attend.

 

ANNUAL MEETING:     Everything is on track.  Judy Windham and Bob Forsythe will be at the registration desk to register attendees.  Board members who will continue to serve through 2009 and the newly elected members will be requested to remain after the Annual Meeting for a short Board meeting to elect the Officers for 2009.

 

BEAUTIFICATION:      Positive comments have been received on the trees that have been planted along Taberna Way.  Additional trees to be placed along Emmen Road have arrived and will be planted within a couple weeks.

 

WEBSITE MARKETING:   Alva will looking into providing links to the Taberna Country Club site and obtain cost estimates to add a new Community Link to our site that highlights the amenities within Taberna.  This will allow those who browse the Taberna HOA website an opportunity to have a better understanding of what the Taberna Community as a whole has to offer.

Alva has agreed to continue as the WebMaster for the Taberna Web Site.

 

WETLANDS COMMITTEE:    Board had agreed with Bob’s suggestion that this responsibility be turned over to the Building and Grounds Committee.  He has not yet discussed this with Jim Wilson, B&G Chairperson.  It is thought that this could be a one-person committee under the B&G. 

 

STATUS of SILT FENCE on FRIBURG ROAD:     A letter has been sent to the owner of the lot in question requesting he have a silt fence installed to prevent the erosion that occurs during heavy rains.

Gene will follow up on this matter and report back to the Board in future meetings.

 

VIOLATIONS:

Only a few minor violations reported.  Report attached to the minutes.

 

NEW BUSINESS:

 

TABERNA TOWNES:     Gene brought up the status of Taberna Town Homes (TTH). 

We need to sign  an agreement to absorb the TTH property within our organization not later than December 31, 2008.  Gene stated; “if the property is not officially absorbed by the Taberna HOA  no later than December 31, 2008, we will have no control over the property.”  Because of TTH’s situation with the Railroad and Weyerhauser, the required paperwork has been delayed.  Gene and Bob will follow up on this with the various attorneys and report at the December HOA Meeting. 

 

GOOD of the ORDER:

The next regular monthly meeting of the THOA BOD is scheduled for December 16th at 5:30 PM

 

Meeting adjourned.

 

Respectfully submitted by:

 

 

 

Alva R. Windham, Secretary