October Minutes 2008 >

Taberna Master Homeowners Association Meeting Minutes:  October 8, 2008

 

Bob Costanzo                                 President

Gene Peele                                     Vice President 

Suzanne Forsythe                            Treasurer

Alva Windham                                Secretary 

Representatives:

              Jim Krise

              Martha Daniels

              Steve Harman

 

Board members present:   Bob Costanzo, Gene Peele, Suzanne Forsythe, Steve Harman

Martha Daniels, and Alva Windham.

 

Guest Present:  Phil Weller, Taberna resident

 

Meeting called to order at 5:30PM by Bob Costanzo.  Quorum present.

 

MINUTES:  Suzanne Forsythe made a motion to approve the September minutes as posted.  Jim Krise seconded the motion.  Unanimously approved and accepted.

 

TREASURER’S REPORT:

Cash available as of 10/7/08 in the Master and Sub Assn. Operating checking accounts total $118,941.  Total accounts receivable at 9/30/08 total $5,588.

 

Late fees and Liens:   Seven late fee invoices were issued on October 31 unpaid accounts.  There are currently eleven liens outstanding for a total of $3,285.

 

The Finance Committee has completed their review of the accounting records for the period January 1, 2008 thru June 30, 2008.  Their report showed no discrepancies found.  (Report attached)

 

Alva Windham made the motion to approve the Treasurer’s report.  Steve Harman seconded.  Unanimously approved and accepted.

 

ADJUDICATORY DECISION:   Vendetti’s Appeal

The Board reviewed the letter from our attorney regarding this issue.  (Letter attached).  Jim Krise will more fully review the letter from the attorney to determine if, for any reason, the Board should go back to the attorney for clarification of any part of the letter.  Mr Vendetti had requested permission to attend the October HOA meeting to present his appeal.  In order to give the Board ample time to review the attorney’s letter, the HOA Board President, Bob Costanzo, requested that Mr. Vendetti attend the November meeting.

 

TREES:

The above attorney’s letter also referenced the issue of HOA’s liability for a fallen tree that damaged a resident’s house.  Our insurance company has not yet advised us on whether we may be liable for payment of damages.  However, if the insurance company finds that we are liable, our policy’s deductible of $1,000 will apply.

Steve requested that the President forward to the insurance company our attorney’s comments that address an Association’s liability for negligent acts (i.e. damage from fallen trees).  Bob agreed to follow up on this matter.  He will also contact the insurance adjustor for a status of this case.

                                                                                                                              Continued…

THOA BOD meeting of October 8, 2008                                                    Page two of three

 

Steve made the motion to accept the ACC’s recommendation for changes in the procedures and rules for tree removal requests.  Gene Peele seconded.  Unanimously approved and accepted.

 

Gene asked whether other past tree removal requests should now be reviewed.  Bob reported that the ACC has a few cases that they will be reviewing within the coming year.  Further internal guideline changes may be made.

 

NEW BUSINESS:

 

Candidates for HOA Board for 2009-2010:

Steve Harman had interviewed several individuals either in person or on the telephone for consideration to the THOA Board.  Each interested party was requested to provide him their bio either by email or by mail.  Upon completion of this search, Steve presented and recommended the following names as Candidates to the Taberna HOA Board for 2009-2010.

They are:  Linda Pickens, Willis Vincent, George McNulty and Rick Layton.  The Bios for each are attached to the minutes.

 

The President announced that he would resign from the Board as of December 31, 2008, instead of serving his full term which ends December 31, 2009.  This will leave an opening for a replacement to serve for the balance of Bob’s term until December 31, 2009.   This plus the three vacancies arising from the terms ending December 31, 2008 will require that four candidates be selected.   

 

Discussion ensued regarding nominations from the floor at the annual meeting.  It was noted that these are permitted; but anyone who is nominated from the floor, to be elected, must exceed already tallied votes.  This issue will be further discussed at the November meeting.

 

Gene made the motion to recommend Rick Layton as the replacement candidate to serve until December 31, 2009, and that Linda Pickens, Willis Vincent, and George McNulty be recommended as Taberna HOA Board Candidates for the term of 2009-2010.  Martha seconded.  Unanimously approved and accepted.

 

Steve was thanked for all of his work on this project.

 

OLD BUSINESS:

 

Annual Meeting:  Creekside School has been informed of the date and requirements; the are ready for the meeting.  The mailing package to the property owners is scheduled for November 6-7.

 

Annual Picnic:  It is scheduled for October 18, with an October 19 rain date.  There must be 100 to attend in order to prevent cancellation.

 

Beautification Update:  A proposed irrigation system for Emmen Road would cost around $6,000 to install, and so any decision was tabled for the present time.  The gate at the canoe dock entrance is in place and the responsible parties have the keys to hand out.

 

Website Marketing:  Gene Peele and David Pickens have met with Ernie Ensley, a realtor in the community.  The two realtors that they have spoken to are not in favor of Taberna publishing brochures.  Their thoughts are for us to work on our website that would show a complete slide show of the community.  Gene recommended that we review other websites for ideas such as Fairfield

THOA BOD meeting of October 8, 2008                                                    Page three of three

 

Harbor, Cypress Landings, etc.  He will be meeting with Steve Little, another local realtor, for further discussion.

 

Wetlands:  Bob will meet with Jim Wilson, B&G Chairperson, to discuss the responsibility of the oversight of wetlands within Taberna.  Bob may recommend that a single person committee be established to take over this responsibility.

 

Standards for Signs:  The ACC guidelines for signs posted in Taberna have been updated to reflect changes in North Carolina laws.   The guidelines will now reflect  “The sign policy shall be in compliance with all North Carolina and City of New Bern laws.  Thus, as of January 1, 2006, political signs are allowed on individually owned lots.  The homeowner/lot owners must comply with those requirements.”  (Document attached to the minutes.)

 

Motion was made by Suzanne that the Taberna sign policy be approved and included in the Annual Meeting Package for notification.  Gene seconded.  Unanimously approved and accepted.

 

VIOLATIONS:

Jim Krise will look into a possible violation on Ticino Court and report back to Bob Costanzo.  Bob will contact the resident who made the complaint.

Jim distributed the October, 2008 Violation list update. Nothing unusual to report.  (Report attached)  Bob will be meeting with Jim Wilson, B&G Chairperson, to discuss the situation of the silt fence that should be placed next to 124 Friburg.  (See previous minutes)

 

GOOD of the ORDER:

The next regularly scheduled meeting of the THOA BOD will be held on Wednesday, November 18th, 2008 at 5:30PM.

 

Meeting adjourned.

 

Respectfully submitted by:

 

 

 

Alva R. Windham, Secretary