September Minutes 2008 >

Taberna Master Homeowners Association Meeting Minutes:  September 10, 2008

 

Bob Costanzo                                President

Gene Peele                                    Vice President 

Suzanne Forsythe                           Treasurer

Alva Windham                                Secretary 

Representatives:

              Jim Krise

              Martha Daniels

              Steve Harman

 

Board members present:   Bob Costanzo, Suzanne Forsythe, Steve Harman, Jim Krise,                                                                       Martha Daniels, and Alva Windham

Board members absent:    Gene Peele (Absent)

Guest Present:

Jim Wilson, Buildings and Grounds Chair (Presenting an update on the Beautification Projects for 2008 and 2009)

 

Bob Livingston and William Gibson, residents   (Presenting a proposal for a one-half Basketball Court at Todd Denson Park.)

 

Meeting called to order at 5:30PM by Bob Constanzo.    Quorum present.

 

NEW BUSINESS: 

Jim Wilson presented an update on 2008 projects and the 2009 Beautification Projects Proposal.

 

Trees (32-40) previously approved for planting along Taberna Way up thru the tennis courts have been ordered and should arrive late September early October.  Fred Leonard’s staff will plant the trees upon arrival.  The excess trees (8) will be placed on the swamp side of Emmen Road to help balance out the other trees that were planted earlier.

 

A security swing gate ($775.00) for the entrance to the canoe docks was discussed.  Exact placement of the gate along the entranceway will be determined by B&G.   A key for the gate will be held by the party in charge of the canoes.  Cost will appear as part of the B&G Maintenance Expense instead of going against the Beautification budget.

Suzanne made a motion to approve the purchase and installation of the security gate for the entrance to the canoe docks.  Martha seconded the motion.  Motion passed with one member opposed.

 

It was decided that the Beautification Project recommendations for the front entrance will be the number one priority in 2009.  B & G proposed improved landscaping at the front entrance starting at the beginning of the first island to the next island and along each side of the roadway.  Special attention to landscaping along Taberna Way at Taberna Townes will be done to help screen those homes from the street.  Per Jim W., John Reed, landscaper, recommended planting Magnolias to block the view of the town houses.  Cost is approximately $4,800 – $6,650.

 

Additional 2009 projects are to further landscape the berm from the stop sign at the intersection of Geneva Rd and Taberna Way running along towards the Clubhouse. Other projects will be to further landscape around the bridges in Taberna.  No final cost estimates were available at this time.

 

Currently, Pinecone Perennials has been hired to look at the flower beds throughout the community and make recommendations for their improvement.  Cost estimates will be forwarded to Ron McCausland within the week.

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Minutes of Sept 10, 2008 HOA Board                                          Page two of three

 

Jim reviewed the plan submitted by the landscaper of what could be placed in the entrance way.  The plan is attached.

  

EMMEN ROAD AREA:

Alva suggested that B&G investigate what it would cost to install a small irrigation system along the left side of Emmen Road. This would allow B&G to plant grass and perhaps place flower beds in the area. Martha and Alva will provide Jim W. with names and phone numbers of contractors.  Jim will follow up and get back to us.

 

Spraying of all beds for weeds will take place during October.  B&G needs to have a total cost for next year’s spraying of the beds.

 

BASKETBALL COURT:

Bob Livingston and William Gibson presented a proposal from Half Court Sports and Gopher Sports to install a half court basketball court at Todd Denson Park.  Although the Board was in favor of the idea, no decision was made to go forward.  It was believed that this should be an agenda item for the 2009 HOA Board.  The proposal is attached to the minutes.  Estimated cost for the Heavy Duty, Bent-post Basketball Goal and concrete court is $13,960.  

 

TREASURER’S REPORT: 

Cash & Accounts Receivable:  As of Sept 9 total cash available in the Master and Sub-Assn. checking accounts was $144,030.  Total open accounts receivable as of Sept 9 totaled $8,845.

 

Liens:  Four liens have been released as payment had been received.  There are now eleven liens outstanding totaling $3,285.

 

Reserve Deposits:  The Treasurer will begin making the 4th quarter Reserve deposits in October instead of waiting for December.

 

Insurance:  The Finance Committee had suggested that the play equipment and the pavilion at the Todd Denson Park be added to the Property insurance policy.  The cost of this additional coverage is estimated at $342 per year. 

 

Alva made a motion to add the play ground equipment and the pavilion, at Todd Denson Park, to the Property Insurance policy.

Jim Krise seconded.  All approved.

 

2009 Budget:  The 2009 budget as submitted by the Finance Committee was reviewed.  The Board approved the creation of a new budget line item called “Capital Improvements”.  At this time, the funds allocated to this line item will not be segregated from the normal Operating funds.  Dues for the Master, One Taberna Way and Taberna Landings will remain the same as 2008.  Abbington and Boleyn will need to have increases in their annual dues to cover the increased landscaping costs for 2009.  The 2009 Budget was approved.  (Copy attached)

 

AUGUST MINUTES:

Suzanne made a motion to accept the minutes as posted. Jim Krise seconded. Unanimously approved and accepted.

 

THOA WEBSITE:

Nothing to report.

 

VIOLATIONS:

Jim distributed the August 2008 Violations list.  Nothing unusual to report.  (Report attached)

                                                                                                                            

 

Minutes of Sept 10, 2009 HOA Board                                      Page three of three

 

MARKETING TABERNA.

Gene has spoken to Diane Dunn, a local realtor, concerning this matter.  Diane does not believe that a whole lot of marketing should be done at this time.  Gene will follow up and report later.

 

ANNUAL PICNIC:

Everything is on schedule.  Flyer will go out on TabMail and the Tribune.

 

ANNUAL MEETING: 

Annual meeting will be held at Creek Side Elementary School December 18.  Everything is on schedule.

 

MISC:

A note will be published on the Taberna TabMail soliciting candidates for next year’s Board.

Steve Harman will coordinate all inquiries.

 

GOOD of the ORDER:

The next regularly scheduled meeting of the THOA BOD will be held on Wednesday, October 8, 2008 at 5:30PM.  Meeting was adjourned at 7:15PM

 

Respectfully submitted by:

 

 

Alva R. Windham, Secretary