Meeting Minutes > September 2007

Taberna Master Homeowners Association Meeting Minutes:    September 8, 2007

 

Bob Costanzo                                President

Bernadette McNulty                     Vice President

Suzanne Forsythe                        Treasurer

Alva Windham                                          Acting Secretary

Representatives:

              Terry Smith

              Jim Krise

              Martha Daniels

Board members present:  Bob Costanzo, Bernadette McNulty, Suzanne Forsythe, Terry Smith, Jim Krise, and Martha Daniels, Alva R. Windham

Guests:  Gene Peele

 

Meeting called to order at 5:30 PM by President Bob Costanzo.

Minutes to be taken by Alva R. Windham, Acting Secretary

 

The President introduced Gene Peele as a potential candidate for the 2008-09 Board of Directors.

 

Motion made by Martha Daniels to accept the final minutes of August 23, 2007 THOA meeting as submitted with a pen change to spelling of Emmen Road.  Suzanne Forsythe seconded.  Approved unanimously.

 

 

TREASURER’s REPORT:

Cash:  As of 9/10/07 the total cash available in the Master and Sub-Assn checking accounts was $135,283.

 

Accts. Rec.:  As of 9/10/07 the total accounts receivable in the Master and Sub-Assns. was $3,336.

 

Late fees:  Invoices were mailed to 9 property owners on 9/6.

 

Liens:  Currently there are 7 outstanding liens totaling $1,900.          

 

Finance Comm.:  The Committee is to meet next week to finalize the Taberna Landings Reserve figures.  All others are completed.

 

Other:  Bob C and I will meet with BB&T this week to review our accounts with them in order to increase the rate of earnings on our investments.

 

Treasurers Report approved unanimously.

 

BEAUTIFICATION:

The President distributed a document titled “BEAUTIFICATION SUGGESTIONS” Composite list of 04/07.  The date on the document is incorrect; it should read 06/06.  It contains a listing of project areas that the previous Board thought was important and that should be considered by future Boards.

 

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Although it is not known for sure how the list was compiled, Suzanne suggested that the list may have

been generated from a meeting held with the Building & Grounds last year.

 

 

Bob suggested that, as the 2008 budget is being compiled now, the Board should have a strong voice in how the Beautification Project dollars are spent in 2008.  2008’s budget of $20,000 will be the second year of the five year plan that will total $100,000 when completed. 

 

One of the projects the Board has previously discussed for the near future is Emmen Road.  At a recent meeting held between the President and Jim Wilson, Chair of B&G, Jim expressed his belief that the Board’s and B&G’s perception of the expectations of this area are much different than those held by the residents of that particular area.  It was suggested that a meeting be held with these residents.  After discussion among the Board members, it was decided not to meet with Emmen Rd. residents since it would create a situation where one area of the community is given preference in the decision process than others. 

 

The Board believes that it is the responsibility of the B&G to come up with a presentation for the Board’s approval for the usage of the $20,000 allocated to spend in 2008.  This should designate what projects they suggest to be done and their individual costs.

 

The island renovation project at the front entrance:  The sign is being redesigned to meet the City Ordinance requiring it to be able to sustain 140 mile/hour winds.  The completion date for the installation is still by the end of October. 

 

 

PROPERTY MAINTENANCE:

Jim passed out the latest draft of the ‘Property Maintenance Guidelines’ for review.  This is attached to the Minutes, but will not be posted on the website.

A note from the attorney states that the HOA may direct any violation of these guidelines to the Adjudicatory Committee if the violation is not resolved.  The Adj. Comm. may impose a fine of up to $100 per day for those found in non-compliance.

 

Martha Daniels made the motion that we accept the Property Maintenance Guidelines.  Bernadette McNulty seconded the motion.  Approved unanimously.

 

Although approved by the Board, these guidelines will have to be introduced to the residents before they can become official.  The document will be attached to the handout at the annual homeowners’ meeting and will become effective January 1, 2008.  Bob will have the attorney review the document one more time.

 

EMMEN/SELLHORN FENCE:

The fence has been removed as it was on Sellhorn property.  However, the Board wants it replaced ASAP on Taberna property, and not be attached to the Sellhorn fencing.   The cost of doing this is approx. $800.   Bob, Alva, and Terry will take a look at the property and how the fence can be sited and report their suggestions to the Board at the next meeting.

 

ANNUAL MEETING PREPARATIONS:

Bernadette will meet with Mr. Wynn of West Craven High School, to address the printing and folding

 

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of all documents for the Annual Meeting.  These include, but are not limited to, last year’s minutes, the Treasurer’s Report, and the questions and answers addressed at the last meeting.  The return address for the proxy’s will be the mailbox at the HOA office.  The agenda will be posted on the Website and passed out at the meeting, but not included in the mailing.

 

All documents to be included in the mailing are expected to be received by the end of October.

The President will meet with the HOA attorney to discuss the issue of proxy voting.  In order to encourage attendance or proxy returns, reminder flyers will be distributed throughout the community.

 

VIOLATIONS:

A list of all violations for the month was passed out by Jim Krise.  The list will be attached to the minutes, but not posted on the website.

Martha reported a swimming pool in a yard that appears to violate the Covenants.  Jim requested an email from her regarding the particulars of this in order to investigate.

 

SPECIAL MEETING:

Suzanne stated that there could be a need to hold a special Board meeting after the regular October meeting in order to review the 2008 budget.

 

QUESTIONS and ANSWERS:

Suzanne:  Update requested on the garage sale on Beal:  Was a letter sent?... NO

Suzanne:  Update on Website links:  Cost to set up links will be approx. $50-$75.  The design will be finalized later.

Suzanne:  Update on Defibrillators:  Bob will contact Glenn Killian for donors for the units.

Suzanne:  Update on the agreements on the front commercial property owned by ECB:  All of the properties, except that owned by ECB, have signed agreements.  Bob has attempted to contact the bank a few times to no avail.  He will continue to pursue the matter.

Alva:  Do you have to be trained to use the defibrillators?  If so, how will everyone get the training needed?  Will personnel at TCC be trained?  If it is found that a person dies due to the use of the defib’s, who is responsible at that point?  Is the HOA held responsible? …NC has a Good Samaritan Law and there is no liability to the person that applies the treatment in good faith.  These types of questions will need to be reviewed by the lawyer prior to installation of the machines.

 

Meeting adjourned at 6:15 PM.  Next meeting 5:30 PM on October 9, 2007.

 

Respectfully submitted by:

 

 

 

Alva R. Windham, Acting Secretary

 

 

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